Processing of Personal Data by the Controller Responsible for the Online Application Process

Privacy Policy for Online Applications

We are pleased that you are interested in Degussa Sonne/Mond Goldhandel GmbH and that you are participating in our online application process. By using the online application process, you help us process your application more efficiently and quickly.

The protection of your personal data is important to us.

Our data protection practices comply with the applicable legal requirements, in particular the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG) and the German Telecommunications Digital Services Data Protection Act (Telekommunikation-Digitale-Dienste-Datenschutz-Gesetz – TDDDG).

We will process your personal data as part of the online application process only to the extent necessary to conduct the recruitment process and process your application. Any further use of your data will only take place if you have expressly given your prior consent.

Below, we explain what personal information we collect during the online application process and how we use it.

This Privacy Policy supplements and specifies the general Privacy Policy of Degussa Goldhandel GmbH.

1. Controller pursuant to Art. 4 (7) GDPR / Data Protection Officer

The controller within the meaning of the GDPR and other applicable data protection provisions is:

Degussa Goldhandel GmbH
Friedrich-Ebert-Anlage 35–37
60327 Frankfurt am Main
Germany
Telephone: 0800 / 1882288
Email: service@degussa.com

If another company is named in the respective job advertisement, that company shall also be considered a controller.

Contact details of the Data Protection Officer:

@-yet GmbH
Schloss Eicherhof
42799 Leichlingen
Germany
Telephone: 02175 / 16550
Email: datenschutz@degussa-goldhandel.de

2. Data Processing in Connection with Your Online Application

The processing of personal data in connection with your online application serves the purpose of managing and conducting the recruitment process.

During the application process, we require certain personal data and information. In particular, the following categories of personal data may be processed via the application form:

Personal data, e.g. first and last name, address, date of birth, email address and telephone number
Information relating to the position and your professional background
The corresponding application documents
Any other information you provide to us in connection with your application

Following completion of the recruitment process for the respective position, Degussa Goldhandel GmbH will retain your application data only to the extent necessary to safeguard our legitimate interests.

The retention period in the applicant management system is limited to **six months following completion of the recruitment process**.

3. Retention of Your Application Data for Future Vacancies

If your application may also be suitable for other positions within Degussa Goldhandel GmbH, your data will only be used beyond the specific recruitment process if you have expressly consented to such use.

Degussa Goldhandel GmbH will obtain your consent in advance. Your consent is entirely voluntary. If you do not consent, this will not result in any disadvantage with regard to your current application.

4. Use and Protection of Your Application Data

Degussa Goldhandel GmbH has implemented technical and organisational measures to protect your application data against accidental or intentional manipulation and unauthorised access. Your data is transmitted in encrypted form using currently recognised state-of-the-art technology.

During the recruitment process, access to your application data is restricted to those persons involved in the recruitment process. This includes the Human Resources department, the manager responsible for the vacancy and, in exceptional cases, other persons relevant to the hiring decision.

The responsible manager and, where applicable, other interview participants are granted temporary access to the application documents solely for the purpose of reviewing and evaluating your application.

Your application data will not otherwise be disclosed to third parties unless we are legally obliged to do so or you have expressly consented to such disclosure.

Outside individual recruitment processes, Degussa Goldhandel GmbH will use application data solely for anonymised statistical purposes. No other use will be made of your data.

5. Retention Period and Deletion of Your Application Data

Degussa Goldhandel GmbH retains your application data for a period of six months after completion of the recruitment process.

After expiry of this period, your application data will be deleted, subject to statutory retention requirements, unless:

you have consented to the continued processing of your application data for future vacancies in accordance with Section 3; or
continued retention is necessary for the establishment, exercise or defence of legal claims in accordance with Section 6.

In these cases, Degussa Goldhandel GmbH will delete the data without undue delay once the respective reason for continued retention no longer applies.

6. Legal Bases for Data Processing

The legal basis for processing your application data depends on the purpose for which the data is processed.

Data Processing in Connection with Your Online Application

The legal basis for processing your application data for the purpose described above is Art. 6 (1) (b) in conjunction with Art. 88 GDPR and Section 26 BDSG.

Without processing this data, we are unable to process your online application or conduct the online recruitment process.

Data Processing for Future Vacancies

The legal basis for processing your application data for the purpose described above is Art. 6 (1) (a) GDPR.

We will only continue to process your data in our applicant management system beyond the specific recruitment process if you have expressly consented to such processing.

Data Processing for the Defence of Legal Claims

The legal basis for processing your data for this purpose is Art. 6 (1) (f) GDPR.

In individual cases, we may process your data to safeguard a legitimate interest. Such an interest may exist, for example, for the defence against potential legal claims, including claims arising in connection with the German General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz – AGG).

In the event of a potential legal dispute, we also have a legitimate interest in retaining the relevant data for evidentiary purposes.

Data Processing for Anonymised Statistics

The legal basis for processing data for this purpose is Art. 6 (1) (f) GDPR.

We require statistical information concerning the use of our online application process. To protect your personal data, we use anonymisation techniques.

7. Your Rights

You have comprehensive rights with regard to the processing of your personal data.

Right of access:You have the right to obtain information about the personal data we store about you, in particular the purposes for which the data is processed and the period for which it will be stored (Art. 15 GDPR).

Right to rectification: You have the right to request the rectification without undue delay of inaccurate personal data concerning you (Art. 16 GDPR).

Right to erasure: You have the right to request the deletion of personal data concerning you. This applies, for example, where we no longer require the personal data for the purposes for which it was collected or otherwise processed, where the data has been processed unlawfully, where you have validly objected to the processing, or where there is a legal obligation to delete the data (Art. 17 GDPR).

Right to restriction of processing: You have the right to request restriction of the processing of your data. This applies in particular while the accuracy of data disputed by you is being verified, where you are entitled to deletion but request restriction of processing instead, where we no longer require the data for our purposes but you require it for the establishment, exercise or defence of legal claims, or while it is being determined whether an objection raised by you should prevail over our legitimate grounds for processing (Art. 18 GDPR).

Right to data portability: You have the right to receive personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, insofar as such data has not already been deleted (Art. 20 GDPR).

Right to object: You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you (Art. 21 GDPR).

We will cease processing your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless the processing is necessary for the establishment, exercise or defence of legal claims.

If you wish to object to the processing of your personal data, please send us an email or contact the controller in writing using the contact details provided above.

Right to lodge a complaint with a supervisory authority: You may contact the Data Protection Officer specified above or a competent data protection supervisory authority if you believe that the processing of personal data concerning you infringes the GDPR.

8. No Automated Decision-Making

No automated individual decision-making within the meaning of Art. 22 GDPR takes place. This means that the decision concerning your application is not based solely on automated processing.

9. Questions and Assistance

Are you experiencing technical problems when submitting your online application? Do you have questions regarding your application for an advertised position? Do you have general questions or suggestions concerning the online application process? Or do you have further questions relating to data protection?

Please contact us at karriere@degussa.com. We will contact you to resolve your issue as quickly as possible or answer your questions promptly.

10. Withdrawal of Consent

You are entitled to withdraw any consent you have given regarding the use of your personal data at any time with effect for the future.

To do so, simply send an email to karriere@degussa.com.

11. Declaration

I have read and acknowledged the above Privacy Policy.

If an employment relationship with Degussa Goldhandel GmbH is established, my personal data may be stored and processed in accordance with the applicable data protection provisions for the purposes of administering the employment relationship.

Where consent is required for any further processing of my personal data, such consent will be obtained separately.

Processing of (Personal) Data by the Operator of the Recruiting Site

General Information

This recruiting site is operated by Personio SE & Co. KG, a company based in Germany that provides HR management and applicant management software.

The data submitted as part of your application is transmitted using TLS encryption and stored in a database. The company conducting this online application process is solely responsible for this data within the meaning of Art. 24 GDPR.

Personio acts solely as the operator of the software and this recruiting site and, in this context, as a processor pursuant to Art. 28 GDPR. The processing carried out by Personio is based on a data processing agreement between the controller and Personio.

In addition, Personio SE & Co. KG processes further data for the provision of its services, in particular for operating this recruiting site, some of which may constitute personal data. Further information is provided below.

Controller

The controller within the meaning of data protection law is:

Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Germany
Telephone: +49 (89) 1250 1004
Commercial Register Number: HRA 115934
Register Court: Local Court of Munich
Data Protection Officer:privacy@personio.com

Access Logs ("Server Logs")

Each time this recruiting site is accessed, general log data, known as server logs, is automatically collected. This data is generally pseudonymous and therefore does not normally allow conclusions to be drawn about a natural person.

Without this data, it would in some cases not be technically possible to deliver and display the content of the software. Processing this data is also necessary for security purposes, in particular for access, input, disclosure and storage controls.

In addition, anonymised information may be used for statistical purposes and to optimise the service and technology. Log files may also be subsequently reviewed and analysed where unlawful use of the software is suspected.

The legal basis for this processing is Section 25 (2) sentence 2 TDDDG.

The data generally collected includes the website domain name, web browser and browser version, operating system, IP address and timestamp of access to the software.

The scope of this logging does not exceed the standard scope of logging used by other websites on the internet.

The access logs are retained for up to seven days. There is no right to object to this processing.

Error Logs ("Error Logs")

Error logs are generated for the purpose of identifying and resolving errors. This is necessary in order to respond as quickly as possible to potential problems with the presentation and implementation of content and constitutes a legitimate interest.

This data is generally pseudonymous and therefore does not normally allow conclusions to be drawn about a natural person.

The legal basis for this processing is Section 25 (2) sentence 2 TDDDG.

If an error occurs, general data such as the website domain name, web browser and browser version, operating system, IP address and timestamp of the relevant error message or error specification is recorded.

Error logs are retained for up to seven days. There is no right to object to this processing.

Use of Cookies

Cookies may be used on this recruiting site. Cookies are small text files stored on the device used to access this recruiting site.

Cookies generally serve to ensure security when visiting a website ("strictly necessary"), implement certain functionalities such as default language settings ("functional"), improve the user experience or website performance ("performance"), or deliver targeted advertising ("marketing").

As a general rule, only strictly necessary, functional and performance cookies are used on this recruiting site, in particular to implement certain preferences such as language settings, identify the application channel, or analyse the performance of a job advertisement through which a user accessed this recruiting site.

The use of cookies is necessary for the provision of our services and thus for the performance of the contract pursuant to **Art. 6 (1) (b) GDPR.

Retention period: Up to one month or until the browser session ends.

Right to object: You can use your browser settings to determine whether you allow cookies or object to their use. Please note that disabling cookies may restrict or completely prevent the functionality of this recruiting site.

Rights of Data Subjects

Where Personio SE & Co. KG processes personal data as a controller, you, as the data subject, have certain rights under Chapter III GDPR depending on the legal basis and purpose of the processing.

These may include, in particular, the right of access (Art. 15 GDPR), right to rectification (Art. 16 GDPR), right to erasure (Art. 17 GDPR), right to restriction of processing (Art. 18 GDPR), right to data portability (Art. 20 GDPR) and right to object (Art. 21 GDPR).

Where the processing of personal data is based on your consent, you have the right under Art. 7 (3) GDPR to withdraw your consent.

To exercise your rights as a data subject in relation to data processed for the operation of this recruiting site, please contact the Data Protection Officer of Personio SE & Co. KG using the contact details provided above.

Final Provisions

Personio reserves the right to amend this Privacy Policy at any time in order to ensure that it continues to comply with current legal requirements or to reflect changes to its services, for example when introducing new services.

The revised Privacy Policy will apply to any subsequent visit to this recruiting site or any subsequent application.

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